Allen Lodge No. 1435 A. F. & A. M.
Standing Committees
Building Committee
Hilton
Butler – Chairman
Wesley Whetten
Lynn White
Building Committee is responsible for building repairs and maintenance.
Committee should:
- Make a list of routine maintenance items that need to be done to maintain the Lodge building inside and out and see that they are preformed on a routine basis
- Make a list if items that require repair or replacement both in and outside of the Lodge building. Prioritize list by need and cost.
- Look for ways to improve the appearance of the Lodge inside and out.
“New” Building Committee
Charles Hofferber – Chairman
Mike Williams
Long Range Planning Committee
David Nelson - Chairman
Steve Means
Long Range Planning Committee should maintain and monitor the long-range plan for the lodge and update it based on surveys of the Lodge members and recent accomplishments. The committee is charged to conduct an exit interview with the chairman of each event. The exit interview will determine the pros and cons of an event and analyze what if any changes should be adopted.
Member Service Committee
Ben Oakley – Chairman
Scott Thompson
Ray Robertson
Member Service Committee is responsible for:
- Setting up a Telephone committee that will call all members of Allen Lodge before each stated meetings and events of the Lodge
- All mailings
- Dues collections
- Coming up with activities involving the family (George Washington’s Birthday, etc…)
- Service Awards to Mason (Service Awards, Golden Trowel, Vanguard Award, etc…)
- Masonic Education programs for Stated Meetings. (Need to focus on programs that will include EA’s and FC’s)
- Responsible for advertising Stated Meetings in the Community section of the Allen American. Usually free, but there are deadline dates.
Community Service Committee
Lynn White – Chairman
Ben Oakley
Bob Black
Community Service Committee is responsible for Community Builder Award, Blood Drives, Charities, Public Relations, Advertising, Youth programs (Read to Succeed), etc…
Committee on Charitable Contributions
Jim
Porterfield – Chairman
Hilton Butler
Scott Thompson
Kelly Roberts
Fundraising and Lamar Scholarship Committee is responsible for determining what, when, how, etc… the Fund Raiser will take place. Will also be responsible for getting application information and blank forms to Allen High School, receiving the applications, selecting and recommending the recipient/s to the Lodge for a vote, making sure funds are transferred to the University of the recipient’/s choice.
Committee on Work
Steve Means - Chairman
Jim Porterfield
The scope of the Committee on Work is:
1. To schedule degrees, in coordination with the candidate and the Calendar, and notify the Bro. Secretary to publish the degree times and dates on the website and that he email the Lodge to notify the brethren. Also make sure the telephone committee makes their calls.
2. To assemble the degree teams and schedule practices if necessary.
3. To contact each new member promptly and match him with an instructor.
Standing Committee on Fraternal Assistance, Sickness, and Arbitration
Michael Polocek – Chairman
David Nelson
Steve Means
Art. VI Sec. 1. The Worshipful Master, Senior and Junior Wardens shall
constitute Standing Committees on Fraternal Assistance, Sickness and
Arbitration, a majority of whom may at all times, act; and are responsible
to the Lodge. Their duties are as follows:
Fraternal Assistance - It is their duty to examine all claims for
assistance, and if necessary they may draw upon the Treasury, in each
instance, for an amount not exceeding ten dollars; reporting the facts in
each case to the Lodge at its next Stated Meeting, thereafter.
Sickness - It shall be their duty to visit all sick Brethren (unless it
would be dangerous or imprudent to do so), and ascertain their condition and
necessities; and to take such action as they deem proper and necessary, both
in regard to the Brother and his family.
Arbitration - It shall also be the duty of this committee to settle all
differences between Brethren, unless the parties prefer to bring the matter
before the Lodge.
Committee on Finance
David Nelson – Chairman
Curtis Shaw
Ray Robertson
Committee on Finance is responsible for creating a realistic budge for the Masonic year. It should be ready to vote on at the August meeting.
The committee is responsible for the ongoing review of income and expense performance throughout the year. It should also make recommendations on the amount of fees and dues, assist in collecting delinquent dues and work with the Treasure/Chairman to manage investments and maximize income.
Committee on Finance is responsible for preparing the annual audit. This is required by Grand Lodge Law, Article 284, and must be prepared at the end of each term and made a part of the Lodge’s permanent records. Committee must be appointed by the 24th of June and their report made before the Lodge, approved and delivered to the Grand Lodge Secretary no later than September 15th. The audit function should not be preformed by the Secretary, Treasurer or any other Brother who actually collect and disperse funds since they are the ones being audited.