Allen Lodge No. 1435 A. F. & A. M.

Allen Lodge Committees

Standing Committee on Fraternal Assistance

Standing Committee on Sickness

Standing Committee on Arbitration

(As prescribed by Grand lodge Law)

 Chairman – Michael Malone

Co-Chair – Alan Robertson

Co-Chair – Sandy Moore

• Fraternal Assistance – It is their duty to examine all claimants for assistance, and if necessary, they may draw upon the treasury in each instance for an amount not exceeding ten dollars; reporting the facts in each case to the Lodge at the next stated meeting

• Sickness – It shall be their duty to visit sick Brethren (unless it would be dangerous or imprudent to do so) and ascertain their condition and necessities; and to take such actions as they may deem proper and necessary, both in regard to the Brother or his family

• Arbitration – It shall also be the duty of this committee to settle all differences between Brethren, unless the parties prefer to bring the matter before the Lodge

Committee on Finance 

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The Committee on Finance is responsible for creating a realistic budget for the Masonic year. It should be ready to vote on at the July stated meeting each year. The scope of the Committee on Finance is:

• It shall be the duty of this committee at the close of each Masonic year, as soon as appointed and oftener if required, to carefully examine and check the reports, books, and vouchers of the Secretary and Treasurer, and any other financial matters referred to them; making a full and accurate report at the next stated meeting of the Lodge, showing the condition of the books and accounts.  Should any inaccuracies be found, recommend the necessary steps for their correction

• The reports of said Committee on Finance thus made, shall be read in open Lodge and spread upon the minutes, noting the action taken by the Lodge; and all accounts and claims against the Lodge, when demanded by a Brother, shall first be referred to this Committee, before being allowed

• Assist the Secretary in Timely submitting Forms 71 (Audit) and Form 990N (Tax Return)

Committee on Audit

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The Audit Committee is to audit all books and accounts of the Treasurer and Secretary and make a prompt report thereof in writing to the Lodge. These are required under Grand Lodge law (Art. 284). Said report shall be read in an open stated communication and be recorded in full in the proceedings of the lodge. The Committee must be appointed by June 24^th of each year, a properly completed and signed copy of the Minimum Audit Form No. 71 shall be delivered to the Grand Secretary no later than September 15^th of each year.

Special Committees for the benefit of the Lodge

 Vanguard Committee

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The Vanguard Committee is responsible for recording and maintaining a progress report (at each stated meeting) on all activities and functions as outlined in the 2019-2020 Vanguard Lodge Application  Form. This Committee should:

• Provide progress reports with dates at each stated meeting

• Provide quarterly reports for DDGM review

• Submit report no later than 1 week before deadline

Bylaws Committee 

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To review existing Lodge-approved bylaws and determine if it is prudent or needed to alter, adjust, or correct any of the existing By Laws as written. 

• Review existing Lodge Bylaws

• Make recommendations for adds – deletions – changes (if ANY)

• Provide update to GLOT in accordance to deadlines prescribed by the Grand Secretaries office and GL Law

Community Services Committee

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Responsible for providing the exposure outside of the lodge room as the Lodge develops and grows as responsible community citizens

•  Community Builders Award

• Monitoring and planning community blood drive with Carter Blood Centers to benefit the Texas Scottish Rite Hospital for Children

• Fantastic Teeth Program

• Public School week/Take Time to Read

• Lamar Award selection process

Charitable Contributions Committee

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This committee will be responsible for determining what, when, how, etc. any/all funds the Lodge can utilize toward providing Scholarships, Masonic contributions, etc. – strictly within the financial capabilities of the Lodge. It will be the responsibility of the entire lodge to assist in these efforts.

•  The committee will be responsible for obtaining deserving scholarship applicants for the Scholarships (for graduating high school seniors) – if funds are available.

•  This committee will work closely with the Community Services Committee.

Member Services Committee

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The following internal Lodge functions are under the direction of this committee.

• Service Awards

• Golden Trowel

• Service awards; i.e. 25 year, 30, 40, 50 service awards

• Calling Committee [Calling Committee, see Appendix A]

• Electronic communications

• Past Master Recognition Night

• Festive boards

• Past due notices for Brothers

• Washington’s Birthday

Lodge Education/History Programs

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To provide continuing education for the Lodge and in keeping with the Grand Master edict of 2015. Included will be educational videos.  Formulate and coordinate degree teams.

Keep Allen Beautiful

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To coordinate all efforts in conjunction with the City of Allen to provide timely service on the assigned streets) for the “Keep Allen Beautiful” project. (Quarterly)

Celebrate Allen

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To coordinate with the City of Allen Parks Department for the Annual ‘Celebrate Allen’ project. Maintain a volunteer list, coordinate all activities and act as contact for all communications with the proper City staff.

Golf Committee

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Plan, prepare and conduct the annual Allen Masonic Lodge’s Golf event.

Concessions Committee

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Committee to communicate with the Allen I.S.D. relating to all concession activities. Drawing on ALL LODGE MEMBERS AS NECESSARY TO FULFILL THIS LODGES REQUIREMENTS FOR THIS IMPORTANT COMMUNITY FUNCTION.

Technology Committee:

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This team will lead all aspects of website development and calendar integration. Team is tasked to find a better way to communicate with the lodge membership to include all aspects of social media.

Building Committee

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